Immigration document translation for visas and residency in Spain
Sworn translations of criminal records, certificates and financial documents, accepted by extranjería, consulates and registries.
Immigration document translation for Spain means sworn translations by MAEC-appointed translators: extranjería, consulates and registries accept nothing less for foreign-language documents. A typical residency file covers criminal records, civil certificates and proof of income. Orion Translations delivers complete, appointment-ready files with fixed per-document pricing and urgent options.
Your application is only as strong as its weakest document
Immigration procedures fail on paperwork more often than on eligibility. A missing apostille, a translation without the sworn seal, or an outdated certificate sends the whole file back, and with appointment lead times, a bounce can cost months.
Orion Translations has prepared immigration translation files since 2009 for residency and work permits, non-lucrative and digital nomad visas, student stays, family reunification and nationality applications. We check each document against the receiving office's requirements before translating, so problems surface before your appointment, not during it.
Which documents does a Spanish immigration file need translated?
| Procedure | Documents typically requiring sworn translation |
|---|---|
| Residence permits (NIE/TIE) | Criminal record certificate, birth certificate, proof of income or pension |
| Non-lucrative and nomad visas | Criminal records, medical certificate, proof of funds, health insurance |
| Family reunification | Marriage and birth certificates, custody documents |
| Student visas | Acceptance letters, academic records, financial guarantees |
| Nationality applications | Birth certificate, criminal records, civil status documents |
Most of these must be apostilled before translation; see our apostille guide for the correct sequence.
How much does an immigration translation file cost?
Sworn translations of standard certificates are priced per document, so a complete file is a fixed, known cost up front. Orion Translations quotes your whole document set within one business day: send scans to info@oriontranslations.com or call +34 932 204 590.
How long does it take?
Standard delivery is 2-3 business days for a typical file, as digitally signed sworn PDFs valid for online submission, with paper originals by courier when your office requires them. If your appointment is imminent, urgent delivery can compress this substantially; tell us your cita date and Orion Translations confirms feasibility immediately.
Moving the other direction: US immigration
For green card, visa and naturalisation filings with USCIS, documents need certified (not sworn) translations with the translator’s statement of accuracy and competence. Orion Translations delivers USCIS-compliant certified translations in 1-3 business days, so transatlantic families and relocating employees cover both systems with one provider.
Every document in your file, ready for the appointment that matters.
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Frequently Asked Questions
- Every document not in Spanish must be submitted with a sworn translation by a translator appointed by Spain's Ministry of Foreign Affairs (MAEC). For residence applications this typically covers criminal record certificates, birth and marriage certificates, proof of income or funds, medical certificates and academic records. A translation by a friend, family member or non-sworn professional is not accepted.
- Usually yes. Foreign public documents such as criminal records and civil certificates must first be apostilled in the issuing country, and the sworn translation must then cover both the document and the apostille text. Doing it in the reverse order is the most common reason files are rejected at extranjería appointments.
- Standard immigration documents are priced per document at fixed sworn-translation rates, so you know the total before you order. A typical residency file of four to six documents is a modest, predictable cost against the consequences of a rejected application. Orion Translations quotes the complete file within one business day.
- Standard delivery is 2-3 business days per document set, and urgent delivery is available when your cita at extranjería or the consulate is imminent. Sworn translations are delivered as digitally signed PDFs accepted by Spanish authorities, with paper originals by courier when required.
- Yes. Sworn translations bearing the translator's electronic signature are accepted by Spanish public administrations for online submissions, which covers most extranjería procedures. When an office requires the physical document, the sworn translator's signed and sealed paper original is provided as well.
- Yes. US filings follow a different standard: a certified translation with the translator's signed statement of competence and accuracy, no sworn appointment or notarisation needed. Orion Translations delivers both formats, MAEC sworn for Spain and certified for USCIS, so families managing processes in both countries use a single provider.